Leafmark Privacy Policy

At Leafmark, we are dedicated to developing and providing cutting-edge AI tools for forestry image analysis. Our services include image analysis and tagging, automated object recognition of tree species, disease detection in timber, visual AI confidence scoring, forest inventory management, land surveying with AI, and ecological impact assessment. We are committed to protecting your privacy and handling your personal data with care and transparency. This Privacy Policy details how we collect, use, process, and protect your information when you use our services or interact with our online platform.

1. Information We Collect

We collect different types of information to provide and improve our AI image recognition services.

1.1 Information You Provide Directly To Us

• Account Information: When you register for an account on our platform, we collect information such as your name, organization name, and contact details.
• Correspondence: We may collect information you provide when you communicate with us through customer support, feedback forms, or other channels.
• Service Usage Data: Information related to your use of our AI tools, such as the types of analyses performed, features utilized, and interactions with our service.

1.2 Information Collected Automatically

• Log Data: Our servers automatically record information that your browser sends whenever you visit our online platform. This may include your IP address, browser type and settings, the date and time of your request, and referral URLs.
• Usage Information: We collect information about how you interact with our services, such as the pages or features you access, the time spent on those pages or features, and diagnostics.
• Device Information: We may collect information about the device you use to access our services, including device type, operating system, and unique device identifiers.
• Cookies and Tracking Technologies: We use cookies and similar tracking technologies (like web beacons and pixels) to track activity on our service and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

1.3 Image Data and AI Processing

• When you upload images to our platform for forestry image analysis, automated object recognition, disease detection, or other AI-driven services, these images are processed by our AI algorithms. We treat this image data as highly sensitive and ensure it is used solely for the purpose of providing the contracted services and for improving the accuracy and performance of our AI models. We do not use your proprietary image data for any other purposes without explicit consent.

2. How We Use Your Information

We use the collected information for various purposes, primarily to deliver and enhance our forestry AI tools:

• To provide, operate, and maintain our AI image recognition services.
• To process your transactions and manage your use of our services.
• To improve, personalize, and expand our services, including the development of new AI functionalities for forestry.
• To understand and analyze how you use our services to enhance user experience and product offerings.
• To communicate with you, including sending service updates, security alerts, and support messages.
• For research and analytics, particularly to improve the accuracy and robustness of our AI models for tree species recognition, disease detection, and other applicable scenarios.
• To detect, prevent, and address technical issues and security incidents.
• To fulfill our legal obligations and enforce our terms and conditions.

3. How We Share Your Information

We do not sell your personal data. We may share your information in the following circumstances:

• Service Providers: We may share your information with trusted third-party service providers who assist us in operating our platform, conducting our business, or providing services to you, such as hosting, data analysis, payment processing, and customer support. These providers are obligated to protect your information and use it only for the purposes for which it was disclosed.
• Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred to a new entity. We will notify you before your personal data is transferred and becomes subject to a different privacy policy.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). This includes complying with legal obligations, protecting our rights or property, preventing fraud, or ensuring the safety of our users or the public.
• With Your Consent: We may share your information in other circumstances with your explicit consent.

4. Data Security

We implement robust technical and organizational security measures designed to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption protocols, access controls, regular security audits, and staff training on data protection. While we strive to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. When it is no longer necessary to retain your data, we will securely delete or anonymize it. Image data processed by our AI tools is retained in accordance with service agreements and data protection standards, ensuring appropriate deletion or anonymization after its intended use.

6. Your Data Protection Rights

Depending on your location, particularly if you are in the European Economic Area (EEA), you have certain rights regarding your personal data under the General Data Protection Regulation (GDPR) and other applicable data protection laws:

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us using the contact information provided below.

7. Transfers of Data Outside Your Jurisdiction

As Leafmark operates globally, your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including personal data, to the United States and process it there. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the "last updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us:

• Leafmark
• 789 Evergreen Way, Suite 210
• Portland, OR 97204, USA